Ward registration process of a private limited company

Following the successful registration of your company at the Office of Company Registration (OCR), there are several post-registration procedures to complete. One of these steps involves registering your company at the designated ward office.

You have to renew your registration at the ward office every year. There are extra fees for advertising and putting up signs, but these costs vary. It's a good idea to get a letter of recommendation (sifaris) from the ward office if you need to register your business for certain things like industry licenses.elobarte

During the registration, for a single shareholder, the person himself has the authority (akhtiyari) to sign and submit the documents. For multiple shareholders, the shareholders themselves decide whom to give the authority (akhtiyari).

Before visiting the ward office where your company is registered, ensure you gather the required documents. These templates are easily available at https://www.ekagajpatra.com/.

1. Registration Form, which is available at the Ward Office.

2. Bahal Kar Form, which can be drafted at https://www.ekagajpatra.com/.

3. Board Meeting Minute: This refers to the official record or documentation of the proceedings and decisions made during a board meeting of a company or organization, which can be drafted from https://www.ekagajpatra.com/.

4. Company Registration Certificate: This is a formal document issued by OCR (Office of Company Registration) confirming the registration of a company.

5. The Memorandum of Association (MOA), also referred to as Prabandapatra, is a legally binding document that describes a company's goals, the extent of its activities, and the relationship between its shareholders and stakeholders.

6. The Articles of Association (AOA), alternatively known as Niyamawali, is similar to the MOA. This legal document establishes the internal protocols and guidelines governing the administration and functioning of a company.

7. Citizenship of directors of the company

8. Two PP Photos (Passport Photos) of any one director of the company

9. Rent/Lease Agreement between the company and house/landowner: This is a legal document that outlines the terms and conditions of renting or leasing a property, which is required as proof of the company's premises for registration or other purposes. In this document, the following things must be mentioned:

   • Specific Landlord

   • Company’s name

   • Signature of the person to whom jurisdiction (akhtiyari) is given by the company

10. Landlord/House Owner's Citizenship

11. Water/Electricity Bill/Lalpurja (anyone)

12. Company stamp

To initiate the business registration in a municipality or ward, please ensure the application form is accurately completed with all necessary details. This includes providing comprehensive information about yourself, your business's location, and its nature of operations. It's essential to accurately convey your identity, the precise address of your business establishment, and a clear description of the business activities you intend to undertake.

Pay the registration fee at the designated counter for payments within the Ward Office. The amount you need to pay will be determined based on the type and scale of your business.

Government fees for registering your business in a municipality or ward vary depending on the specific municipality or ward and the type of business you're registering.

Additionally, there's a TDS (Tax Deducted at Source) requirement, which is 10% of the rent amount. The balance would be paid to the landlord, i.e., if the monthly rent is 7000 rupees, then the TDS for one year would be 7000 12 months 10% = 8400 rupees, where the (8400-7000 = 1400 rupees) is paid to either the ward or The Inland Revenue Department (IRD).

After submitting your application and documents, the Ward Office will conduct a review. If everything is in order, they will issue you a business registration certificate, indicating that your business is officially registered.